Use Cases

Room/Space/Seat Bookings

Expand access to library spaces with LibCal's Spaces & Seats booking module.

From auditoriums and study rooms to computer stations and carrels to individual seats - LibCal's Space & Seat Booking module makes it easy to reserve spaces inside your buildings. Close integration with Equipment Booking Module is available, too, for a one-stop shop for booking services.
Flexibility is the secret sauce

Fully Featured Physical Space Booking Platform

Mobile-first UI with QR Codes

LibCal provides individual QR codes for each space and seat. Patrons can simply scan the QR code on their mobile device or tablet and navigate directly to the designated booking page. This makes booking and checkin/checkout on mobile devices a breeze.

Filterable Attributes for Each Space

Users can find their perfect space based on capacity, accessibility options, available equipment, physical location, availability grid, etc. Define applicable attributes and availability for each space, making it easy for patrons to book the right space at the right time.

Interactive Maps for a "wow" Experience

Combine the Space Booking module with our Interactive Mapping module so patrons can navigate the library spaces via interactive maps and see bookable rooms' availability in real time. With just a few clicks on the interactive map, patrons can find - and then book - their perfect space.

Customization Options You'll Love

Flexible & Customizable for Many Use Cases

Features and tools that provide granular options for managing spaces and seats within your library.

  • Customizable hours, booking limits, room capacity, booking forms, and more.
  • Mediation capability for manually approving certain categories of spaces/seats.
  • Enable patrons to borrow equipment when reserving a space.
  • Create custom patron access permissions for different spaces.
  • Charge for space rental with integrated online or in-person billing.
  • Detailed statistics and analytics reports showing utilization rates and popularity of spaces.

Tablet & Smart Lock Integration for Self-Service Model

Make it easy for patrons to book desired spaces and use them without assistance from librarians.

  • Dedicated webpages for each space & seat with descriptions, directions, images, and more.
  • QR codes for each space & seat to facilitate on-the-spot booking.
  • Display space and availability details on a tablet mounted at your bookable rooms.
  • Automated confirmation, reminder, and booking expiration emails.
  • Check in/check out for each space or seat reservation.
  • Smart lock integration to unlock rooms when patrons check in for the booking.

We'd love to share more info, examples of real-world usage, and organize a demo for you and your colleagues.