Stop relying on spreadsheets and spending countless hours manually creating schedules. It’s time to click those spreadsheets to the curb and move to LibStaffer - a one-stop shop for staff and service point scheduling.

  • Manage Large Amounts of Content.
  • Power Library Websites.
  • Build a Cloud-based Staff Intranet.
  • Integrate Library Resources in Courseware.
  • Showcase Exhibits, Archives, and Special Collections.
  • Facilitate Cross-Department Collaboration.

It's About Time... Savings!

Scheduling is a challenge. Juggling multiple service points with different staffing needs and duties. Complicated with restrictions on who can work when and for how long. LibStaffer takes the hard work out of staffing and scheduling, so you have time for more important projects.

  • Organize multiple schedules in one place
  • Prevent staff double-bookings.
  • Restrict staff from working over their max hours.
  • Add shift notes and assignments to remind staff of duties
  • Monitor time-off requests
  • Restrict staff from working over their max hours.
  • Restrict staff from working over their max hours.

Auto-Scheduler to the Rescue

Manually scheduling staff is a tedious and thankless job – that is often outdated the minute the schedule goes live. LibStaffer’s auto-scheduler technology makes it easy to schedule staffers in just seconds. Just think of the time-savings.

  • Respects time-off requests, holidays, and weekly/monthly max hours
  • Won’t double-book staff across schedules
  • Restrict staff from working over their max hours
  • Allows staff scheduling of 'Preferred Shifts' first
  • Displays a detailed activity log of who was scheduled and why.

Empower Staff & Encourage Team Communication

Rather than contacting you with schedule changes or time-off requests, encourage staffers to work together and funnel all time-off requests into dedicated management area in LibStaffer. The admins can then approve or deny requests in one central location.

Shift Swapping & ‘Give Up’ Shifts

  • Staffers can swap shifts…with or without admin mediation
  • Control overtime with enforced max hours restrictions
  • Search for shifts to swap by date-range, shift name, or staffer
  • Email swap request with customizable note
  • Give-up shifts into a centralized pool… and others can pick it up

Better Time Off Management

  • Route all time-off requests out of your email and into a dedicated management area
  • Staffers can submit time-off requests tagged with customizable categories (i.e. vacation, conference, sick).
  • Turn on mediation and approve or deny all time-off requests.
  • Access detailed time-off reports by user and in the aggregate

Effortless & Mobile-Friendly Schedule Communication

Staffers can view schedules and upcoming time off right from their smartphones and also:

  • Receive customization email notifications with their schedule and admin notes
  • Connect their schedules to Outlook/Exchange for auto-delivery right into their calendar
  • Print/Export/Download their schedule
  • Feed schedule into Yahoo, Google, etc. with iCal feeds

Detailed Reports & Statistics

Create on-demand reports for immediate decision-making. Use Reports & Statistics during staff evaluations, too.

  • Filter by date, service point, or staff member
  • Reports on Scheduled and Unfilled shifts
  • Reports on Time-Off Requests, Pending Swaps, and 'Given Up' shifts
  • Time-Off requests can be filtered by Status & Category too
  • Print-friendly and export options for reports

Benefits for Schedule Managers...

  • Increase Efficiency: View everything in one place while ensuring scheduling/staff restrictions.
  • Convenient: Mobile-first & cloud-based means you can access LibStaffer anywhere on any device.
  • Private & Secure: All information is stored behind a secure login. Optional IP restrictions add another layer of protection.
  • Be Better Informed: Communicate schedules and shift changes quickly & easily and run reports on your schedules dynamically.
  • Team-Building: Encourage staffers to work together! Empower them by putting shift-swapping/giving up shifts in their hands.

...And Also for Staffers

  • Pushed Communications: Receive schedule and staff changes by email or feed right into your Calendar.
  • Mobile Freedom: View and manage your schedule by swapping, giving up shifts, and requesting time-off from any device…. anywhere… anytime.
  • Know What You Need to Know: Got shift responsibilities? The system stores and communicates your duties so you'll always know what you need to do during your shift.
  • No More Juggling: View your shifts across multiple schedules / desks. The system keeps your max hours and time-off sorted so you don't have to!

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