Event Calendars, Room Bookings, Library of Things Lending, Museum Passes - LibCal does it all, and more!

Fully Featured Calendaring Platform

LibCal provides the tools you need to coordinate the where, when, what, and who. Its distinct modules create an integrated calendaring platform designed to handle any and all calendaring needs.

Key Features

  • Unlimited events/registration forms
  • Automated notification/reminder emails
  • Granular access permissions to calendars and bookings
  • Online appointments & events integration with MS Teams, Zoom, or Cisco Webex
  • Custom patron access permissions via LibAuth
  • Secure online billing for rental/booking charges
  • Widgets to showcase your events, appointments, and spaces
Events, Spaces, Equipment, Museum Passes, and more

An Integrated Platform for All Your Calendaring Needs

Building and Department Hours

Centralize the management of your opening hours with department-level granularity. Use widgets and APIs to share location hours to all your digital touchpoints. Reuse templates across locations, add holiday exceptions, weekend hours, etc.

Research Appointment Scheduler

Make it easy for patrons to schedule research appointments or consultations with your team. Support for online or in person appointments. 2-way sync with Outlook, Google Calendar, and LibStaffer to block off unavailable times.

Mobile-Friendly Interface

All LibCal booking modules and event calendars are fully mobile-friendly. Patrons can register for events, or book spaces, equipment, and consultations from their mobile devices. LibCal makes booking on the go a breeze!

Create a Library of Things Lending Program

Lend Equipment, Museum & Zoo Passes, and More

LibCal's Lending Hub module is designed to handle unconventional collections of all shapes and sizes. Establish a lending program for equipment, technology and makerspace tools, Library of Things collections, and museum passes and tickets, giving your users even more reasons to use, enjoy, and appreciate your library's offerings.

Standard Lending Hub Features:
  • Visual catalog of equipment with built-in online reservation system
  • Shopping cart experience for simplified checkout of multiple items or passes
  • Physical and digital passes/tickets to local museums and cultural institutions
  • Equipment categories with distinct booking forms and lending rules
  • Detailed internal service notes stored in item records

Space & Seat Booking Made Easy

  • Manage, communicate, and mediate your library spaces and individual seats
  • Patrons can book and check-in on mobile devices or smart panels outside the library spaces
  • Optionally charge for room usage or collect overdue fines
  • Set customizable booking rules and limits for Spaces & Seats
  • Customizable booking forms for different categories of Spaces & Seats

Book Spaces via Interactive Maps

  • Attractive visual interface for navigating library spaces
  • Informational hotspots show more information about points on the map
  • Nested maps allow for additional wayfinding flexibility
  • Customizable color coding indicates real-time space availability
  • Desktop and mobile-friendly navigation interface
  • Heatmaps show utilization of spaces or bookable seats

Tablet & Smart Lock Integration

  • Display full space information and details on wall-mounted tablets
  • Browse availability and book rooms on the spot via tablet
  • Check-in/check-out functionality available
  • Integration with smart locks fully automates the booking experience
  • Scan a QR code for each space for easy booking on mobile devices
LibCal handles Onsite, Online, and Hybrid Event Types

Event Calendars and Attendee Management

Event Types & Calendars

Customize tags according to various event types, and even create multiple calendars for different branches - or different audience types. LibCal provides the ultimate flexibility regarding organizing and promoting your library events.

Registrations and Attendee Management

Set registration limits for events and let LibCal automatically manage waitlists for you. You can send post-event communication and surveys, while attendee statistics provide useful feedback on your event programming strategies.

Event Widgets & APIs

Use LibCal event widgets to promote events programming on any webpage outside of LibCal. Read & write APIs let you integrate events into your mobile app.

You Love Statistics - it's ok, we love them too

Powerful Reporting & Statistics

LibCal's statistics reports provide you with the information and tools you need to further develop your event programming strategy. Real-time reporting on event attendance, heat maps for space & seat reservations, and utilization rates for equipment & library of things lending give you all the data you need to evaluate your services.

We regularly add new reporting capabilities to further enhance LibCal's statistics package. We know our libraries love statistics, so we are constantly improving the statistics and analytics features of our tools.
Ultimate Flexibility for Advanced Users

Integrated Payments Functionality & Advanced APIs

Integrated Payments for Space & Equipment Booking

If you charge for events, space, or equipment rentals, LibCal makes it easy to collect payments quickly and securely during the registration or booking process. LibCal also lets you record in-person payments, track refunds, and view outstanding payments.

Read/Write APIs Aid External Integrations

LibCal features full API functionality with both read and write APIs. Many LibCal institutional customers use the read/write APIs to write custom user interface for bookings or for seamless integration of events and space bookings into the library's mobile app.

LibCal has wide-ranging calendaring and booking functionality that every library can use. We'd love to share more info, examples of real-world usage, and organize a demo for you and your colleagues.